RUPS 2026 Changes: Late Reporting Could Block Your PT Access

Many PT owners consider the Annual General Meeting of Shareholders (RUPS) merely an administrative formality, especially when the business is running smoothly and there are no urgent needs. However, starting in 2026, changes to RUPS administrative procedures carry more tangible consequences: reporting negligence can block the company's access to the Legal Entity Administration System (SABH). This is no longer about whether the annual RUPS must be held, but how the RUPS results must be documented and reported.

What has changed in RUPS 2026?

  • RUPS results must be formalized in a notarial deed
    Before 2026, some companies used circular resolutions signed by all shareholders without a notarial deed for certain needs. Starting in 2026, the results of the Annual RUPS must be formalized in a notarial deed. This change appears simple, but in practice, it means every RUPS implementation must be more orderly: meeting results are no longer sufficient to be kept merely as internal company documents.
  • Electronic reporting to SABH is mandatory and time-bound
    After the notarial deed is signed, the notary is required to electronically report the RUPS results and the company's annual report to the Ministry of Law's SABH system. Reporting deadline: no later than 30 days from the date of the deed's signing. Late reporting is no longer a minor administrative issue. Now there are consequences that directly affect the company's ability to make critical data changes.

If the company fails to meet reporting obligations, the real risk threatening is the blocking of access to SABH. The impacts are practical and immediately felt:

Daily business operations can still continue, but corporate administrative functions become hampered. Problems are usually only realized when the company urgently needs to make data changes (for example, for credit applications, tenders, or legal changes).

Practical impacts for PT owners

  • Time costs: administrative processes are delayed until the block is lifted.
  • Additional costs: need notary/consultant services to fix administration or reopen access.
  • Reputation risks: delays in data changes can hinder business transactions or relationships with third parties.

How to prevent your PT from being blocked due to RUPS?

This change provides one important lesson: the Annual RUPS can no longer be viewed as just a routine agenda that can be postponed anytime. PT owners need to ensure three things:

  • RUPS is held in accordance with applicable provisions.
  • RUPS results are formalized in a notarial deed.
  • Reporting to SABH is done on time before the 30-day deadline ends.

Post-RUPS Action Checklist (actions to be taken)

  • Schedule RUPS according to the Articles of Association and legal provisions.
  • Ensure RUPS minutes are complete and approved by shareholders.
  • Request the notary to create a deed based on the RUPS results.
  • Ensure the notary reports the deed to SABH within 30 days from the deed's signing date.
  • Keep proof of electronic registration/reporting from SABH (notification/Certificate email).
  • Conduct an administrative compliance review every year to avoid issue accumulation.
  • If there is an urgent need (director changes/capital changes), check SABH access status first before starting the process.

Don't wait until your SABH access is blocked. Use Awan Kusuma Legalitas services to ensure your RUPS, notarial deed preparation, and reporting to SABH are completed on time within 30 days.Consult now and protect your PT from the risk of administrative blocking.